Northern California Women’s Gymnastics Association
Meetings Held Saturday, June 7, 2008
Holiday Inn, Concord, CA

Executive Board Meeting was called to order at 9:36am by Chairman Perry Siu

Those present:  Perry Siu, P.J. Slater, Patty Shipman, Karen Stump, Robert Waroff, Brian Loomis Mike Guzman, Darcie Hansen, Alexis Shipe, Rod Radunzel, Kim Kor, P.J Slater, Donna Franzini. 

There are no minutes to approve. 

Treasurers Report:            Patty Shipman

•             $18,824.45 profit

•             All bills are paid

NAWGJ State Judging Director:            Karen Stump

•             Next testing will be at Region 1 Congress in Santa Clara

• Communication with USAG is slow. 

• New Judges need to send a copy of their judging card to Karen.

• Judges Cup Qualifier will be on Labor Day weekend, August 30-31, 2008 at Sacramento State.

            -3 sessions per day only.

USAG State Chairman:            Perry Siu

•             Perry Siu re-elected as USAG Nor/Cal State Chairman.
              Region 1`clinics

                          -1^st one is in Nor/Cal at San Mateo (Level 4-10)
                          -2^nd one is in Southern California (Level 4-10)
                          -3^rd on is in Phoenix, AZ (Level 7-10)
  

•                         Purpose of the Region 1 Clinics…

                                    -Unify the Region

-Fund raising for the apparel worn by the Region National Qualifiers.  If your Club participates, any athletes you have qualify to J.O. Nationals, will not have to pay for the apparel package.

•                         This is an opportunity for College coaches to watch more girls (take more turns, and watch their interaction with others)

Region 1 Congress:            Patty Shipman

•             -Tom Koll has agreed to be a clinician

• -We are working with the USAG office to make sure that congress is just as good as it has been.

• -Jennifer Shipman is in charge

            -working on keeping the cost reasonable

            -the Sheraton will be $109

• -Opportunity to come together for education.

• -New clinicians will be brought in, as well as some previous ones.

• -Tentative schedule will be up soon

            -USAG website, and Region 1 website

• -This is still REGION 1 CONGRESS, and the responsibility of the Region to make it a success.

• -NAWGJ has an earlybird fee for Judges who will help with Judges Cup…$25 fo Region 1 Congress…you need to contact Karen Stump

• -Reminders will be going out.  Zone Reps need to remind about the June 21^st deadline.

WESTERNS UPDATE:  (unofficial until posted by USAG)

            National Committee is changing the format.

•                         -Mini J.O.

•                         -All girls will be on the Team

•                         - Age groups will be doubled

• -Top 6 per age group will qualify from Regionals (qualification will not be by percentage)

• -2 flights, 6 and 6

Updates:

            Calendar:

•                         -There is an open weekend the week before Compulsory State and Optional States

•                         -Corrections:

                                    -change Zone Championship dates to October 8 and 9.
                                    -Delete Oroville from Level 8,9, 10 State
                                    -Delete American Gymnastics Academy from Level 8, 9, 10 Regionals

             Roster

•                         -Memberships must be received by the Zone Reps NO LATER THAN JULY 31^st.

•                         -Late Clubs will not be in the printed roster (may get on Website late)

• -Zone Reps are reminded to get the Membership Forms to Penny, as well as sending faxs to Patty.

            Handbook will be available at the General meeting to be held at Region 1 Congress.

•             Fall General Membership meeting

• Ben Corr is interested in feedback regarding making the Nor/Cal website more user friendly.  Has asked P.J. Slater to look into it.

•             -Mike Guzman proposes that we spend the money on upgrades.

• -Donna Franzini says we should look at how much it will cost, and what this season will cost.

Elections:

•             Since there were no other nominations…

•              Chairman:            Perry Siu agrees to continue as Chairman

•             Secretary         Penny Moyce agrees to continue as Secretary

Awards:            Robert Waroff

•             -Presentation of the Perpetual Trophy to Airborne.

•             -No Nominations for Scholarship Awards were received

• .           -Nominations for Compulsory and Optional Coaches of the  Year, and Choreographer of the Year will be given to General Membership for vote.

Proposal by Donna Franzini to raise the number of qualifiers for Level 6 State Championships to 300.

            Second by Mike Guzman

            PASSED                       

Level 8/9/10 State Championship Format

.Motion by Robert Waroff to run Level 8/9/10 State Championship with the Level 9’s 1^st, then Level 10, then Level 8’s.

Second by Darcie Hansen.

-Highly recommend this format, with some flexibility to justify the numbers.

PASSED

 State Championship bids

Nor/Cal has a preference for non-training facilities, to help raise the quality of State Championships

 Proposal to eliminate the Nor/Cal Apprentice Membership 

            Second by Mike Guzman.

            PASSED 

Proposal by Donna Smith to raise the Nor/Cal Athlete Membership Fees from $5 to $10, beginning August 1, 2008. 

Second by Mike Guzman

-These fees have not been raised in 20 years.

PASSED 

New Business

Proposal by Donna Smith to low Zone Championship weekend as a qualifying weekend for Level 4’s

Second by Mike Guzman

-Last Qualifying weekend for Level 4’s will be November 8-9, 2008

PASSED 

Items to be clarified/investigated:  

•             Who is responsible for paying judges fees (judges #3 and #4) for Level 9/10 State, and for what (meet fees and travel costs)

• Donna would like Nor/Cal to look into the possibility of purchasing equipment to be used for Nor/Cal meets.  A committee is set up to check on the logistics (Donna Smith, Mike Guzman)

• Revisit gate fees and entry fees for State Championships

Patty Shipman:

The Nor/Cal organization needs to write a letter to Dan Witenstein and Neela Nelson, regarding the “capital cup” warm-up procedure used throughout Nor/Cal (and other areas).  This procedure is not “legal” according to the Rules and Policies.   We need to let them know that the “capitol cup” system is used almost exclusively at meets.  They will send the information on to the J.O. Committee. 

Proposal by P.J. Slater to lower the qualification score to Level 4 State to a 34.500 All Around at a meet in Region 1.

            Second by Rod Radunzel

            PASSED 

Motion to adjourn by Darcie Hansen

Second Mike Guzman

Time 12:08pm 

Respectfully submitted

Penny Moyce
Nor/Cal Secretary

Northern California Women’s Gymnastics Association
Meetings Held Saturday, June 7, 2008
Holiday Inn, Concord, CA 

General Membership Meeting was called to order at 1:20pm by Chairman Perry Siu 

Treasurers Report:            Patty Shipman

•             $18,824.45 profit

•             All bills are paid

NAWGJ State Judging Director:            Karen Stump

• Technical updates are available on the USAG website (Technical Minutes). 

-New info for dance technique expectations and deductions.

-Range of scores is now wider

•             Next testing will be at Region 1 Congress in Santa Clara

• Judges Cup Qualifier will be on Labor Day weekend, August 30-31, 2008 at Sacramento State.

            -3 sessions per day only.

            -600 registrations will be accepted 

USAG State Chairman:            Perry Siu

•             Perry Siu re-elected as USAG Nor/Cal State Chairman.

•             Region 1`clinics

                        -1^st one is in Nor/Cal at San Mateo (Level 4-E)
                        -2^nd one is in Southern California (Level 4-E)
                        -3^rd on is in Phoenix, AZ (Level 7-E)

•             Purpose of the Region 1 Clinics…

                                    -Unify the Region

-Fundraising for the apparel worn by the Region National Qualifiers.  If your Club participates, any athletes you have qualify to J.O. Nationals, will not have to pay for the apparel package.
-This is an opportunity for College coaches to watch more girls (take more turns and watch their interaction with others)

Region 1 Congress:            Patty Shipman

•             -USAG taking it over

•             -Available to take advantage of education

•             -Next Nor/Cal meeting will be scheduled at Region 1 Congress

• -Schedule is not available yet

• -Hotel registration is available online with NTS

• -Support of Region 1 Congress…there will be a percentage of the attendance fees sent back to the Region.

• -NAWGJ has an earlybird fee for Judges who will help with Judges Cup…$25 fo Region 1 Congress…you need to contact Karen Stump

WESTERNS UPDATE:  (unofficial until posted by USAG)

            National Committee is changing the format.

•                         -Mini J.O.

•                         -All girls will be on the Team

•                         - Age groups will be doubled

• -Top 6 per age group will qualify from Regionals (qualification will not be by percentage)

• -2 flights, 6 and 6

Updates:

            Calendar:

•                         There is an open weekend the week before Compulsory State and Optional States

•                         Corrections:

-page 3: change Last chance for as yet unqualified gymnasts to qualify to Level 5-6 State to Nov.2

-change Zone Championship dates to October 8 and 9.
-Delete Oroville from Level 8,9, 10 State
-Delete American Gymnastics Academy from Level 8, 9, 10 Regionals

             Motion to accept the Calendar as proofed by Lisa Poarch

                        PASSED 

Roster

•             Membership form is available online

•             Memberships must be received by the Zone Reps NO LATER THAN JULY 31^st.

Handbook will be available at the General meeting to be held at Region 1 Congress, at the Fall General Membership meeting  

•             Discussion is ongoing about updating the Nor/Cal website.

Elections:

•             Since there were no other nominations…

•             Chairman:            Perry Siu agrees to continue as Chairman

•             Secretary         Penny Moyce agrees to continue as Secretary

Awards:            Robert Waroff

•             -Presentation of the Perpetual Trophy to Airborne.

-The Perpetual Trophy sculpture was done by Jim Stephenson, former coach at Pantheon, and coach at the University of Minnesota

-The gymnast depicted in the sculpture is Joy Selig a former Nor/Cal, and University of Oregon athlete

• -Nominations for Compulsory and Optional Coaches of the  Year, and Choreographer of the Year need to be voted on by the end of today’s meeting.  One vote per club.  Turn in to Robert Waroff after the Zone meetings.

•             Website will be updated with information about each award.

Proposal by Donna Franzini to raise the number of qualifiers for Level 6 State Championships to 300.

            PASSED

Level 8/9/10 State Championship Format

It is highly recommend that the format for Level 8/9/10 State Championships be Level 9, then Level 10’s, then Level 8’s, with some flexibility to justify the numbers.

Proposal to eliminate the Nor/Cal Apprentice Membership 

            PASSED

New Business

Proposal by Donna Franzini use low Zone Championship weekend as a qualifying weekend for Level 4’s.  Last Qualifying weekend for Level 4’s will be November 8-9, 2008

PASSED

Executive board discussion…A committee is being formed to look into the cost of purchasing equipment to be used for Nor/Cal meets and rented out to Nor/Cal Clubs.  Contact Donna Franzini if you are interested in being on the committee 

Ethics in the competition arena, and in the business are outlined in the Code of Ethics in the Nor/Cal handbook.

Proposal  to lower the Qualification score to Level 4 State to a 34.500 All Around at a meet in Region 1.

            PASSED

Proposal to raise the Nor/Cal Athlete Membership Fees from $5 to $10, beginning August 1, 2008.  These fees have not been raised in 20 years.  (Athlete fees paid July 31, 2008, or earlier will be at the $5 rate)

PASSED

Reminder that Level 4’s need to pay the Nor/Cal Athlete membership fees, and be reported to your Zone Rep.

Zone Meetings…

Respectfully submitted,

Penny Moyce
Nor/Cal Secretary

SECOND EXECUTIVE MEETING

Called to order at 3:15pm 

Zone Reports

  Thank you to the Board for all the positive work and impact on the community…Perry Siu

Zone Championship hosts will have a meeting after the Nor/Cal General Membership at

Region 1 Congress to go over the data transfer procedure to send State Qualifiers to the State hosts.

Nor/Cal Awards:

•             Compulsory Coach of the Year            Marc Courtney (Rohnert Park)

•             Optional Coach of the Year                 Armen Astoyan (Clovis)

•             Choreographers of the Year                 Hillary Anderson and Kerry Proctor   (Novato)

State Championship Hosts

•             Level 4            Technique                     Rancho Cordova

•             Level 5            Peninsula                      San Mateo High School or College of San Mateo

•             Level 6            Roseville                      Sacramento State

•             Level 7            Champion                    Stockton Memorial Civic Auditorium

•             Level 8/9/10  CCGI                           Santa Rosa Rancheria

Motion to adjourn by Darcie Hansen

            Second by Mike Guzman

            4:00pm

Respectfully submitted,

Penny Moyce
Nor/Cal Secretary