MINUTES FROM THE NORCAL MEETINGS HELD ON AUG 30, 2003 at the
SANTA CLARA MARRIOTT
Executive board at 6:00p.m.:
Meeting was called to order by the Chairman at 6:09p.m.
Members in attendance were: Kathy Lopes, Kim Kor, Jennifer Battaglia, Nancy Kludt, Ron Ludwig, Shelley Baker, Robert Waroff, Perry Siu, PJ Slater, Josie Rozzelle, Melanie Rozzelle, Penny Moyce, Darcie Hansen, Patty Shipman, Jennifer Shipman, Maria Ohlson, Ben Corr, Mary McKulle, and Mike Guzman.
Motion to approve the minutes from the June 7th meeting. Not approved.
Motion to approve the minutes from the June 7th meeting with the following corrections:
Zone 4 Rep is Darcie Hansen.
Level 6 State Meet Host will be Head Over Heels.
Seconded. APPROVED.
Treasurer’s Report:
*Account Balances to date: Savings: $22,083.84
Checking: $12,910.54
Total to date: $34,093.98
*Zone Reps please collect all outstanding applications and money and send to Patty Shipman ASAP so the roster can be updated and distributed by Oct. 1st.
State Chair’s Report:
*USAG is not mailing the Rules & Policies. It will be online or mailed upon request. There are some changes in its layout. All matting requirements are in one section.
Change: Gymnasts may mount with board on a sting mat or 4" mat (no 8" mat)
*Region One is interested in hosting a camp for Levels 8-Elite on the second weekend in Dec. which will compliment our annual camp with an addition of a Regional Clinician. More details will follow.
Regional Meet Update:
*L/8 Regionals: will be run along with the Elite Qualifier in Nevada – The Academy will be the host.
*L/9&10 Regionals: @Sac. State - Technique Gymnastics will be the host
L/9 s will have 2 separate meets with 2 judge panels due to the large number of competitors. L/10s will compete on Sat.
The Level 9 & 10 Regional meet entry fee will be raised to $90 due to the rising costs of using two gyms. Hosts are not making any money and barely breaking even.
*Coaches shirts for JO Nationals will be remaining the same yearly.
*USAG is highly encouraging more Level 4 registered athletes.
*USAG is also encouraging L/2&3 gymnasts to register. The registration fee is $15.00 which does not include the magazine. The only way to register L/2&3 gymnasts is online. USAG is attempting to expand competition experiences to more children as in the other sports such as soccer.
*USAG is allowing gymnasts to register as early as May 1st each year with the membership good for 14 months.
*Please do not collect your athletes USAG registration fees early and wait to send it in to USAG. Parents are calling USAG complaining that they are not receiving their children’s magazines. This is occurring because clubs are collecting in Jan. and waiting until the spring/summer to send it in. Send it in as received. USAG thanks you!
*The new compulsories are complete with music. There will be two National Workshops in 2005; one will be held in Indianapolis with the other potentially in Reno.
*USAG has a new logo that will be used on state meet awards starting in Jan.
*Reminder: Meet hosts, you may not title a state meet after a sponsor.
NAWGJ State Director’s Report:
*Judges Cup was a great success! It was first year for Level 4 competitors. Thanks P.J. Slater for organizing it.
*The annual judges/coaches clinic will be on Dec. 6&7 in Stockton @ the Radisson Inn. There will be judge’s tests Friday and Sat. Safety Certification will also be available. More details will be available soon.
*L/7 National Judges Cup Qualifier meet will be held on Saturday, Dec. 13 at SJSU - hosted by CSC.
The National Judges Cup will be Jan. 9-11, 2004 in Seattle, WA.
*There will not be a L/8-10 critique this year, it will be replaced by a Regional clinic.
*Please get your meet information to PJ ASAP so she can get information to judges.
*Thank you everyone for attending Base Score Clinic at Congress. Base Score Clinic will now be held annually at Region 1 Congress.
Old Business:
*Handbook: Perry Siu will have it for the Zone Reps to distribute at their respective Zone Meets. It will also be available on the NorCal Website.
*High School Committee: We are still working out the details and setting perimeters.
New Business:
*Roster: NorCal will begin accepting vendor advertisements to be included in the annual roster. There was a discussion about how much to charge vendors to advertise.
Proposal: NorCal charge the following fees to advertise in the Norcal Roster per year: Full page: $100.00,
Half page: $75.00, Quarter page: $50.00. Seconded. PASSED.
*Clarification: Apprentice memberships are only for first time NorCal club members and are only good for one year. This is designed for new clubs. Please do not register your club as an Apprentice status after the first year as a member club of NorCal.
*Please get club registrations in now; the roster will be distributed by Oct. 1st, 2003.
*There was a discussion about the new compulsory qualification process to state meets voted in at the June meeting. There was concern that with this new process there will be a much larger number of gymnasts qualifying to State meets. There was discussion about how to cap the number of competitors entering the state meets. Discussions were tabled.
*NorCal Awards clarification: NorCal does not provide or pay for any Zone meet awards.
Proposal: NorCal will pay for all awards that were voted in at the June meeting. Perry Siu, Patty Shipman and Kimberly Kor will compose a letter to championship meet hosts clearly stating the awards that the meet host is responsible for. Seconded. PASSED.
*Discussion about who will pay for the graduating senior video.
Proposal: NorCal will pay for the expenses of the Senior Video, and will accept donations from NorCal members or coaches. Seconded. PASSED.
Motion to adjourn. Seconded. Meeting adjourned at 7:31p.m.
General meeting at 7:00p.m.:
Meeting was called to order by the Chairman at 7:34p.m.
Member clubs in attendance: Athletic Horizons, The Gym, West Valley, Davis Diamonds, Gold Star, Performance Athletics, Airborne, USA Sport Connection, Santa Rosa, Marin Elite, Twisters, Gymtowne, Extreme, Fox, Aerials, San Mateo, Rohnert Park, Novato, Windsor, Clovis Academy, United, Windmill, Cal West, Davis Gymnastics, Miyagi, Central Coast, Redwood Empire, Michael Anthony’s, Byers-Roseville, GymStars, Healdsburg, Davis Diamonds, North Bay, Morgan Hill, Davis, Sunnyvale, Madera, Rising Star-Monterey, Elite, Fox, Technique, On Track, Gymweavers, Top Flight, San Francisco and California Sports Center.
Motion to approve the minutes from the June 7th meeting as amended in the Executive Board Meeting. Seconded. APPROVED as amended.
Treasurer’s Report:
*Account Balances to date: Savings: $22,083.84
Checking: $12,910.54
Total to date: $34,093.98
*Zone Reps please collect all outstanding applications and money and send to Patty Shipman ASAP so the roster can be updated and distributed by Oct. 1st.
State Chair’s Report:
*USAG is not mailing the Rules & Policies. It will be online or mailed upon request. There are some changes in its layout. All matting requirements are in one section.
Change: Gymnasts may mount with board on a sting mat or 4" mat (no 8" mat)
*Region One is interested in hosting a camp for Levels 8-Elite on the second weekend in Dec. which will compliment our annual camp with an addition of a Regional Clinician. More details will follow.
*Please read the newsletter that was handed out at the meeting to see clarifications and changes. There is clarification on how judges are voted into Regional & National meets outlined in this news letter.
*Parents are calling Jen Shipman complaining about the qualification process to Zone and State Meets. Coaches please educate your parents on how and why the processes happen.
NAWGJ State Director’s Report:
*Judges Cup was a great success! It was first year for Level 4 competitors. Thanks P.J. Slater for organizing it.
*The annual judges/coaches clinic will be on Dec. 6&7 in Stockton @ the Radisson Inn. There will be judge’s tests Friday and Sat. Safety Certification will also be available. More details will be available soon.
*L/7 National Judges Cup Qualifier meet will be held on Saturday, Dec. 13 at SJSU. (hosted by CSC) The National Judges Cup will be Jan. 9-11, 2004 in Seattle, WA.
*There will not be a L/8-10 critique this year, it will be replaced by a Regional clinic.
*Please get your meet information to PJ ASAP so she can get information to judges.
*Thank you everyone for attending Base Score Clinic at Congress. Base Score Clinic will now be held annually at Region 1 Congress.
Old Business:
*Handbook: See Executive Board Meeting Minutes
* High School Committee: We are still working out the details and setting perimeters
New Business:
*Roster: See Executive Board Meeting Minutes
*Clarification on qualification process to Compulsory State meets:
Several Proposals were passed at the June meeting setting current qualification processes to Level 5&6 State Meets; there is some confusion regarding parts of the process.
State Meet Qualifying Process Clarifications:
2. Age divisions will no longer be considered when setting the % allotted for each zone. Each zone will be allotted a specific number of qualified gymnasts regardless of age groups.
*NorCal Awards Clarification: See Executive Board Meeting Minutes.
*Senior Video: Discussion about the proposal voted in by the Executive Board at their meeting. Clarification: NorCal did not originally ask coaches for donations; coaches offered to pitch in and the proposal came to fruition with the idea that the video costs are more than coaches/clubs can afford.
2002/03 NorCal Award recipients:
Compulsory Coach of the Year: Andrea Finkbeiner
James Wallace: Kathy Lopes
Judge of the Year: Fran Earles
Contributor of the Year: Josie Rozzelle
Optional Coach of the Year: Robert Waroff
CONGRATULATIONS!
GOOD BYE FRAN EARLES…NORCAL WILL MISS YOU!
Thank you to Mike Guzman for the incredible farewell video to Fran.
Motion to adjourn. Seconded. Meeting adjourned at 8:55p.m.
Respectively submitted,
Mary McKulle, Secretary